Built for Club Volleyball Programs
Club volleyball is one of the most expensive youth sports in the country. A full club season — including tryout fees, team dues, tournament entry fees, hotel costs, and uniform costs — can run $2,000–$4,000+ per player per year. Asking families to pay it all in October when tryouts close is a reliable way to lose players.
RosterPay handles the payment collection problem for club volleyball directors and club administrators. Not the scheduling problem, not the communication problem — just collecting dues, offering payment plans, and tracking who has paid. Free for your organization.
What RosterPay is NOT
RosterPay does not include scheduling, practice planning, tournament registration, or team messaging. It is a specialized payment platform. Use your existing tools for those jobs — use RosterPay for collecting dues.
The Club Volleyball Payment Challenge
Season fees due before families are ready
Tryouts are in October. Full season dues are due by December. Families are barely past Thanksgiving — and you're asking for $1,800 before Christmas. Players who can't pay upfront don't come back.
Multi-team clubs multiply the problem
A club with 12, 14, 16, and 18U teams means four different fee structures, four different payment deadlines, and four spreadsheets to maintain. Managing all of it manually is a director-level job in itself.
Qualifier and national fees on top of club dues
Regional qualifiers, nationals, bid tournaments — each one adds $300–$600 in entry fees. Collecting these on top of regular club dues without a system is chaos.
No way to know who is cleared at tournament check-in
On tournament morning, you're scrolling through Venmo history and a Google Sheet to figure out who has paid. This is not a system. This is guesswork under pressure.
How RosterPay Works for Club Volleyball
Create a season for each team
Set up a separate season for your 12U, 14U, 16U, and 18U teams — each with their own fee, installment options, and enrollment link. All managed from one dashboard.
Families enroll and choose their plan
Parents receive the enrollment link, select their installment plan (pay $500/month for 4 months instead of $2,000 upfront), and enter their payment method. Done in under 3 minutes.
Auto-collect, auto-remind, auto-clear
Payments charge automatically. Families get email reminders before each due date. Overdue accounts trigger automatic follow-up. You see who is cleared to play in real time.
Club Volleyball Fee Example
16U club volleyball · 14 players · $2,000 season fee per player · 5 installments of $400 each
Old Way (Manual Collection)
- 5–8 hours per month managing payments and following up
- 2–4 players lost per season due to upfront payment barrier
- Spreadsheet cross-referencing on tournament morning
- No automatic reminders — you send every follow-up manually
With RosterPay
- Under 30 minutes per month — system handles follow-up
- Full 14-player roster — installments remove the upfront barrier
- Cleared-to-play dashboard — see green/yellow/red per player
- Automatic reminders at every milestone — no manual follow-up
Cost: RosterPay is $0 per month for the organization. For 14 players at $2,000/season, that's $28,000 in dues collected with $0 in platform fees. Families pay a small processing fee on their installment payments.