Built for Cheer Gyms and All-Star Programs
All-star cheer is one of the most financially demanding youth activities. Monthly tuition, season fees, competition entry fees, uniform costs, camp fees, and travel add up to $3,000–$8,000+ per athlete per year. Families who can't pay in a lump sum — or who fall behind on monthly tuition — create gaps in your roster and cash flow problems for your gym.
RosterPay gives cheer gyms a free, automated system for collecting fees, managing installment plans, and tracking which athletes are cleared to compete. Not a gym management system — just the payment piece, done right.
What RosterPay is NOT
RosterPay is not a gym management platform. It does not include class scheduling, attendance tracking, skill progression tracking, or team communication features. It is a specialized payment collection tool. Use your existing gym management software — use RosterPay for dues collection and cleared-to-compete tracking.
The Cheer Gym Collection Problem
Monthly tuition is a monthly chase
Collecting tuition from 60–120 gym families every month — by check, Venmo, and the occasional cash envelope at the front desk — eats 10–15 hours of staff time per month. It doesn't have to work this way.
Competition fees create payment spikes
When Worlds registration opens and you need $800 per athlete in two weeks, families scramble. Some can't pay. Others drop from that competition only. RosterPay lets you collect competition fees on the same installment system as monthly tuition.
Who is cleared to compete this weekend?
Sorting through which athletes owe money before a Saturday competition is chaotic. One director with a spreadsheet trying to figure out who owes a balance before bus call is not a sustainable system.
Late fees and awkward conversations
Following up with families about overdue tuition is uncomfortable for coaches who want to focus on cheerleading. Automated reminders take that job off your plate and create a paper trail.
Cheer Gym Fee Collection Example
All-star cheer gym · 20-athlete level 3 team · $2,400 season fee per athlete · 6 monthly installments of $400
Without RosterPay
- Staff spends 10–15 hours/month collecting and tracking tuition
- 3–5 families behind on payments at any given time with no automated follow-up
- No system to know who is cleared before competition weekend
- $48,000 in annual season fees managed through Venmo and spreadsheets
With RosterPay
- Under 1 hour/month — platform auto-bills and sends all reminders
- Automatic overdue reminders reduce delinquency without awkward conversations
- Cleared-to-compete dashboard: green/yellow/red before every event
- $0 platform fee — $48,000 collected with $0 going to RosterPay